General Policies And Procedures 

Admission 

Admission to the UM Digos College is a privilege. While the School is committed to democratizing access to quality education, it reserves the right to refuse admission to applicants or to require the withdrawal of students when it deems their presence among the student body hampers the realization of the objectives of the School.

Once the student-applicant enters into a contractual relation with the School, he agrees to accept and bind himself to strict observance and compliance of all the policies, rules and regulations of the School. Failure to do so empowers the School to impose the corresponding sanction in accordance with the regulations of the Commission on Higher Education and TESDA. For its part, the School agrees that after the student completes his studies, the School shall confer upon him the appropriate title or degree.

Admission of Freshmen

A high school graduate seeking admission to any Collegiate or Educational Program must be a graduate of any public or private secondary school recognized by the Department of Education.

            The following credentials are needed for admission:

1. Report Card (form 138 – original copy)
2. Certificate of Good Moral Character (original copy)
3. 3 copies Birth Certificate with LCR number (photocopy only)

        1 pc. 2x2 ID Picture (colored) and 1 pc. 1x1 picture

Admission of Transferees

            A student who has earned credits from other colleges and universities of good standing may seek admission to UM Digos Branch provided he/she has not been expelled from previous school attended and provided further that he presents to the Admission Office, the following credentials:

1.      Certificate of Transfer Credentials (CTC) or Certificate of Honorable Dismissal (CHD)

2.      Informative copy of Transcript of Records (for evaluation purposes)

3.      Certificate of Good Moral Character

4.      3 copies Birth Certificate with LCR number

5.      1 pc. 2x2 ID Picture (colored) and 1 pc 1x1

Admission of Student Enjoying Educational Benefits

            Students who are grantees/beneficiaries of any college plan/scholarship program can be admitted to UM Digos Branch provided they meet the basic requirements and provided further that they present duly accomplished and approved scholarship papers upon enrollment. 

Re-admission and Denial

            The UM Digos Branch has the right to impose other rules and regulations for the admission of students aside from the entrance examinations.

            In some degrees and programs, the admission of students is not only subject to the College standards, requirements and regulation, but also to the requisites imposed by law.

            The School has the right to determine which applicants it will accept for enrolment. It has the right to judge the fitness of students seeking admission and re-admission. A student’s failure to satisfy the academic standards the School sets shall be a legal ground for its refusal to re-admit him.

            Apart from the academic deficiency, the violation of school rules is another ground for denying a student’s re-admission, his right to stay in school until he graduates.

            The closure of a program of study, or the closure of the school itself would justify its denial of a student’s re-admission. Diseases or health reasons as well as failure to meet financial obligations are likewise bases to deny re-admission to the School.

Admission of Foreign Students 

            Students from foreign institutions (non-immigrants) seeking admission to the UM Digos College are required to submit the following requirements:

1.      Permit to study specially addressed to the UM Digos College for course and semester or term applied for, from the Commission on Higher Education, Manila.

2.      A transcript of credits and eligibility duly evaluated and determined by the Director of Higher Education, Manila.

3.      Natural-born alien students and those admitted with permanent residence status in the Philippines should present a photocopy of their Alien Certificate of Registration, duly authenticated by the Commission on Higher Education or its duly authorized representatives.

Selective Retention Policy

            To maintain quality education, the School shall adhere to a retention policy for all admitted students, to wit:

Undergraduate Freshmen and Sophomores

            Undergraduate freshmen and sophomores who fail in fifty percent (50%) of their academic subjects will be placed under probation during the succeeding semester. They will be required to re-enroll and pass the subjects in which they failed by the succeeding semester. If they fail again in fifty percent of their subjects, they will not be admitted during the next semester.

Undergraduate Juniors

            Juniors who fail in sixty percent of their subjects during one semester will not be readmitted in the next semester.

Registration and Curricular Guidelines

Bonafided Student

            The student is considered officially enrolled if:

1. He has submitted the appropriate admission or transfer credentials.

b.      He has made an initial payment on his school fees which the School has accepted.

c.       He has been issued the Form I, as authority to attend classes.

Subject Load

            Students who   maintain a satisfactory general weighted average are permitted a maximum load as it appears in his curriculum. Graduating students may carry excess loads if authorized by CHED.

Academic Credits

            Credit is given for a subject validly enrolled in and passed. No credit shall be given for:

            -    subjects taken by the students not duly registered.

            -  subjects in excess of the regular load appearing in his curriculum unless authorized by CHED;

            -   advanced subjects taken prior to the pre-requisites subjects. The proper sequence of subjects is indicated in the curriculum of the course.

Changing of Subjects

            Changing of subjects is allowed during the first week of classes under the following conditions:     

            -   if the subject originally enrolled is dissolved;

            -   if the student failed in his pre-requisite subjects;

            -   if the student has conflict in his schedule.

Adding and Dropping of Subjects

            Dropping of subjects enrolled shall follow the following  procedure:

            a.   Student gets one set (3 copies) of Total Withdrawal Form  from Student Accounts Office (SAO).

            b.   The filled-up form is presented to the Program Head for recommendation and approval of request.

            c.  Student submits his requirements form to Records and Admission center for approval.

Charges are as follows:

Period of Dropping Charges

* Within the enrolment period             - Registration  fee only

* After the enrollment period

   up to the first week of classes          - Down payment

* Second week of classes up to

   the first exam                                    - Total Misc. fees + 1 exam

* Up to second exam                           - Total Misc. fees + 2 exams

* Up to third exam                               - Total Misc. fees + 3 exams

* Up to fourth exam                            - Total Misc. fees + 4 exams

* After the fifth exam                          - total assessment

            If the student withdraws within thirty (30) days after the enrollment he can automatically get the credentials he submitted upon enrolment and his subjects will then be truncated.

            If the student withdraws beyond thirty (30) days after the enrollment, his subjects will no longer be truncated as these subjects are already reported to the TESDA/CHED. He then is required to request for an honorable dismissal if he desires to transfer to another school.

Cross Enrolment

Subjects taken in other schools by a regularly enrolled student in UM Digos College are not credited unless the student has secured in advance written permission from his Program Head which shall be the basis for the issuance of a cross-enrollment form to be issued by the Registrar.

The School allows cross-enrolment to other schools for the following reasons:

               a.      the desired subjects are not offered in the School at the time of request.

              b.       the student intends to spend the summer term in his/her home or region and wishes to enroll subjects allowed for enrolment.

Student Identification (ID)

            Each new student is issued an ID which is a requirement to entry to the campus and for the use of school services such as library, audio-visual center, language and speech laboratories, medical and dental clinic and other facilities.

            The ID must be worm by the students at all times. It is absolutely non-transferable and must be surrendered to the proper authorities when the student stops schooling.

Attendance

            Under the Term System which the school observes, the school calendar requires nine (9) weeks of classes from Mondays to Saturdays (Saturdays for research, group activities and examinations).

 Students are expected to attend classed regularly. Attendance is counted from the first regular meeting.

Students who incur absences equivalent to more than 20% of the course hours required should be dropped provided he has not yet taken any examination.

 As part of the educational program of the School, attendance of the students in college activities in the campus shall be required under the following conditions:

a.       School activities in which academic classes are suspended.

b.      Special activities in which attendance will be required by the Program Head.

Examinations and Grading System

            Examination

            Students take four (4) examinations every term. Examination shall only be given on scheduled dates. Only students with valid permits for the specific examination are allowed to take the examination.

            A student can take the examination at a later date maybe be allowed upon approval by the Dean after the student presents a valid reason and examination permit which should not be later than seven (7) days after the scheduled examination missed by student.

            Students who miss all three (3) examinations shall be given a grade of 5.0 which is a failing grade.

             Department examinations or Dean’s test take the place of the final examination.

Grading System

            Starting the first semester of school year 2003-04, the Base-30 grading system has been implemented.

Basis for the Final Grades:

a.       Class Participation –

                  Quizzes…………………………………..10 pts

                  Assignments……………………………....5 pts

                  Recitation………………………………..10 pts

b. Research………………………………………..…. 15 pts

c. Major Exams

      First examination …………………….. ………..10 pts

      Second examination ………………………….....10 pts

       Third examination ……………………………...10 pts

d. Final Exam ………..………………...………….... 30 pts

TOTAL ..……………………………………….100 pts

Conversion Table:

Pts         Grade      Pts          Grade        Pts      Grade

99-100     1.0         87-88        2.0          75-76    3.0

98            1.1         86             2.1            0-74      5.0

97            1.2         85             2.2            7.1       No Final Permit

96            1.3         84             2.3            7.2        Lacks Requirements      

95           1.4         83             2.4              9.0        Dropped

93-94      1.5         81-82        2.5      

92            1.6         80             2.6        

91            1.7         79             2.7    

90           1.8         78             2.8         

89            1.9         77             2.9         

Graduation Requirements

General Policies

After complying with all the requirements prescribed in the curriculum, the student may be recommended for graduation by the Program Head concerned to the following:

a.)    The candidate must be of good moral character

b.)    He/She must have completed the prescribed course, provided that the last academic year was spent in the university

c.)    The candidate must have been cleared of all obligations with the College.

Academic Honors

            Undergraduate

An undergraduate student who obtains a general average computed on the basis of an approved formula, corresponding to each honor level indicated below shall be awarded the Certificate of Progression with honors.

HONORS                               GEN. AVERAGE

First Honors                            1.0 – 1.25

Second Honors                      1.26 – 1.50

Third Honors                           1.51 – 1.75

The approved formula in the computation of general average/honors:

            To be a candidate for certificate of Progression with honors, a student shall have no grade below 2.5 and no failing grades in PE and NSTP although these are not included in the computation of the general average.

            Candidates for the Certificate of Progression with honors shall carry at least 18 academic units per semester.

 Students Graduating with Honors

Students, who complete their course with the following general average computed on the basis of the approved formula, shall graduate with honors provided that they meet the other requirements prescribed by the School.

HONORS                                           GEN. AVERAGE

Summa Cum Laude                            1.0   – 1.25

Magna Cum Laude                             1.26 – 1.50

Cum Laude (with honors)                 1.51 – 1.75

The approved formula is the same as that of the undergraduates.

a.)    The candidates for graduation have completed in the University at least seventy-five percent (75%) of the total number of academic units required for graduation.

b.)    The candidates have no grade lower than 2.5 in any academic subject, if graduating with a baccalaureate degree;

c.)    The candidates have no failing grades in PE and NSTP although these subjects are not included in the computation of general average.

Fees and Payments / Adjustments

It is necessary for the student to pay his/her registration and other miscellaneous fees.