General Policies And Procedures
Admission
Admission to the UM Digos College
is a privilege. While the School is committed to democratizing access to
quality education, it reserves the right to refuse admission to applicants or
to require the withdrawal of students when it deems their presence among the
student body hampers the realization of the objectives of the School.
Once the student-applicant enters
into a contractual relation with the School, he agrees to accept and bind
himself to strict observance and compliance of all the policies, rules and
regulations of the School. Failure to do so empowers the School to impose the
corresponding sanction in accordance with the regulations of the Commission on
Higher Education and TESDA. For its part, the School agrees that after the student
completes his studies, the School shall confer upon him the appropriate title
or degree.
Admission
of Freshmen
A high school graduate seeking
admission to any Collegiate or Educational Program must be a graduate of any
public or private secondary school recognized by the Department of Education.
The following credentials are needed
for admission:
- Report Card (form 138
– original copy)
- Certificate of Good
Moral Character (original copy)
- 3 copies Birth
Certificate with LCR number (photocopy only)
1 pc. 2x2 ID Picture (colored) and 1 pc. 1x1 pictureAdmission
of Transferees
A student who has earned credits from other colleges and
universities of good standing may seek admission to UM Digos Branch provided he/she
has not been expelled from previous school attended and provided further that
he presents to the Admission Office, the following credentials:
1.
Certificate
of Transfer Credentials (CTC) or Certificate of Honorable Dismissal (CHD)
2.
Informative
copy of Transcript of Records (for evaluation purposes)
3.
Certificate
of Good Moral Character
4.
3
copies Birth Certificate with LCR number
5.
1
pc. 2x2 ID Picture (colored) and 1 pc 1x1
Admission of Student
Enjoying Educational Benefits
Students who are grantees/beneficiaries
of any college plan/scholarship program can be admitted to UM Digos Branch
provided they meet the basic requirements and provided further that they
present duly accomplished and approved scholarship papers upon enrollment.
Re-admission and
Denial
The
UM Digos Branch has the right to impose other rules and regulations for the
admission of students aside from the entrance examinations.
In
some degrees and programs, the admission of students is not only subject to the
College standards, requirements and regulation, but also to the requisites
imposed by law.
The
School has the right to determine which applicants it will accept for enrolment.
It has the right to judge the fitness of students seeking admission and
re-admission. A student’s failure to satisfy the academic standards the School
sets shall be a legal ground for its refusal to re-admit him.
Apart
from the academic deficiency, the violation of school rules is another ground
for denying a student’s re-admission, his right to stay in school until he
graduates.
The
closure of a program of study, or the closure of the school itself would
justify its denial of a student’s re-admission. Diseases or health reasons as
well as failure to meet financial obligations are likewise bases to deny
re-admission to the School.
Admission of Foreign Students
Students from foreign institutions
(non-immigrants) seeking admission to the UM Digos College
are required to submit the following requirements:
1. Permit to
study specially addressed to the UM Digos
College for course and semester or
term applied for, from the Commission on Higher Education, Manila.
2. A transcript
of credits and eligibility duly evaluated and determined by the Director of
Higher Education, Manila.
3. Natural-born
alien students and those admitted with permanent residence status in the Philippines
should present a photocopy of their Alien Certificate of Registration, duly
authenticated by the Commission on Higher Education or its duly authorized
representatives.
Selective Retention Policy
To
maintain quality education, the School shall adhere to a retention policy for
all admitted students, to wit:
Undergraduate Freshmen and Sophomores
Undergraduate
freshmen and sophomores who fail in fifty percent (50%) of their academic
subjects will be placed under probation during the succeeding semester. They
will be required to re-enroll and pass the subjects in which they failed by the
succeeding semester. If they fail again in fifty percent of their subjects,
they will not be admitted during the next semester.
Undergraduate Juniors
Juniors
who fail in sixty percent of their subjects during one semester will not be
readmitted in the next semester.
Registration and Curricular Guidelines
Bonafided Student
The student is considered officially
enrolled if:
- He has submitted the appropriate admission or transfer
credentials.
b. He has made an
initial payment on his school fees which the School has accepted.
c. He has been
issued the Form I, as authority to attend classes.
Subject Load
Students
who maintain a satisfactory general
weighted average are permitted a maximum load as it appears in his curriculum.
Graduating students may carry excess loads if authorized by CHED.
Academic Credits
Credit
is given for a subject validly enrolled in and passed. No credit shall be given
for:
- subjects
taken by the students not duly registered.
- subjects in excess of the regular load
appearing in his curriculum unless authorized by CHED;
- advanced subjects taken prior to the
pre-requisites subjects. The proper sequence of subjects is
indicated in the curriculum of the course.
Changing of Subjects
Changing
of subjects is allowed during the first week of classes under the following
conditions:
- if the subject originally enrolled is
dissolved;
- if the student failed in his pre-requisite
subjects;
- if the student has conflict in his schedule.
Adding and Dropping of Subjects
Dropping
of subjects enrolled shall follow the following
procedure:
a. Student gets one set (3 copies) of Total Withdrawal
Form from Student Accounts Office (SAO).
b. The filled-up form is presented to the Program
Head for recommendation and approval of request.
c. Student submits his requirements form to Records
and Admission center for approval.
Charges are as follows:
Period of Dropping Charges
* Within the enrolment period - Registration fee only
* After the enrollment period
up to the first
week of classes - Down payment
* Second week of classes up to
the first exam - Total Misc. fees + 1 exam
* Up to second exam -
Total Misc. fees + 2 exams
* Up to third exam -
Total Misc. fees + 3 exams
* Up to fourth exam - Total Misc. fees + 4
exams
* After the fifth exam -
total assessment
If the
student withdraws within thirty (30) days after the enrollment he can
automatically get the credentials he submitted upon enrolment and his subjects
will then be truncated.
If the
student withdraws beyond thirty (30) days after the enrollment, his subjects
will no longer be truncated as these subjects are already reported to the
TESDA/CHED. He then is required to request for an honorable dismissal if he
desires to transfer to another school.
Cross Enrolment
Subjects taken in other schools by a regularly enrolled
student in UM Digos
College are not credited
unless the student has secured in advance written permission from his Program
Head which shall be the basis for the issuance of a cross-enrollment form to be
issued by the Registrar.
The School allows cross-enrolment to other schools for
the following reasons:
a. the desired subjects are not offered in
the School at the time of request.
b. the
student intends to spend the summer term in his/her
home or region and wishes to enroll subjects allowed for enrolment.
Student Identification (ID)
Each
new student is issued an ID which is a requirement to entry to the campus and
for the use of school services such as library, audio-visual center, language
and speech laboratories, medical and dental clinic and other facilities.
The ID
must be worm by the students at all times. It is absolutely non-transferable
and must be surrendered to the proper authorities when the student stops
schooling.
Attendance
Under
the Term System which the school observes, the school calendar requires nine
(9) weeks of classes from Mondays to Saturdays (Saturdays for research, group
activities and examinations).
Students
are expected to attend classed regularly. Attendance is counted from the first
regular meeting.
Students
who incur absences equivalent to more than 20% of the course hours required
should be dropped provided he has not yet taken any examination.
As part
of the educational program of the School, attendance of the students in college
activities in the campus shall be required under the following conditions:
a.
School activities in which academic
classes are suspended.
b.
Special activities in which attendance
will be required by the Program Head.
Examinations and Grading System
Examination
Students
take four (4) examinations every term. Examination shall only be given on
scheduled dates. Only students with valid permits for the specific examination
are allowed to take the examination.
A
student can take the examination at a later date maybe be allowed upon approval
by the Dean after the student presents a valid reason and examination permit
which should not be later than seven (7) days after the scheduled examination
missed by student.
Students
who miss all three (3) examinations shall be given a grade of 5.0 which is a
failing grade.
Department examinations or Dean’s test take
the place of the final examination.
Grading System
Starting
the first semester of school year 2003-04, the Base-30 grading system has been
implemented.
Basis for the Final Grades:
a. Class
Participation –
Quizzes…………………………………..10
pts
Assignments……………………………....5
pts
Recitation………………………………..10
pts
b. Research………………………………………..…. 15 pts
c. Major Exams
First
examination …………………….. ………..10 pts
Second
examination ………………………….....10 pts
Third examination ……………………………...10 pts
d. Final Exam ………..………………...………….... 30 pts
TOTAL ..……………………………………….100
pts
Conversion Table:
Pts Grade Pts Grade Pts Grade
99-100 1.0 87-88
2.0 75-76 3.0
98 1.1 86
2.1 0-74 5.0
97 1.2 85
2.2 7.1
No Final Permit
96 1.3 84
2.3 7.2 Lacks Requirements
95 1.4 83 2.4
9.0 Dropped
93-94 1.5 81-82 2.5
92 1.6 80
2.6
91 1.7 79
2.7
90 1.8 78 2.8
89 1.9 77
2.9
Graduation Requirements
General Policies
After complying
with all the requirements prescribed in the curriculum, the student may be
recommended for graduation by the Program Head concerned to the following:
a.)
The candidate must be of good moral
character
b.)
He/She must have completed the prescribed
course, provided that the last academic year was spent in the university
c.)
The candidate must have been cleared of
all obligations with the College.
Academic Honors
Undergraduate
An undergraduate
student who obtains a general average computed on the basis of an approved
formula, corresponding to each honor level indicated below shall be awarded the
Certificate of Progression with honors.
HONORS GEN. AVERAGE
First Honors 1.0 – 1.25
Second Honors 1.26 – 1.50
Third Honors 1.51 – 1.75
The approved
formula in the computation of general average/honors:
To
be a candidate for certificate of Progression with honors, a student shall have
no grade below 2.5 and no failing grades in PE and NSTP although these are not
included in the computation of the general average.
Candidates
for the Certificate of Progression with honors shall carry at least 18 academic
units per semester.
Students Graduating
with Honors
Students, who
complete their course with the following general average computed on the basis
of the approved formula, shall graduate with honors provided that they meet the
other requirements prescribed by the School.
HONORS GEN.
AVERAGE
Summa Cum Laude 1.0 – 1.25
Magna Cum Laude 1.26 – 1.50
Cum Laude (with honors) 1.51 – 1.75
The approved
formula is the same as that of the undergraduates.
a.)
The candidates for graduation have
completed in the University at least seventy-five percent (75%) of the total
number of academic units required for graduation.
b.)
The candidates have no grade lower than
2.5 in any academic subject, if graduating with a baccalaureate degree;
c.)
The candidates have no failing grades in
PE and NSTP although these subjects are not included in the computation of
general average.
Fees and Payments /
Adjustments
It
is necessary for the student to pay his/her registration and other miscellaneous
fees.
Admission Schedule
Summer
March - April
First Semester
May - June
Downpayment:
Php 1,800 - all Courses
Summer
Php 1000 - Summer Class/ All Courses
Estimated Assessment(Masteral)
Tuition Fee ( 755.00x9) 6,795.00
Fixed Charges 5,142.50
Syllabi (15.75x9) 141.75
Seminar Fee 250.00
Journal Fee 275.00
Student Dev.t Fee 157.50
Student Government Fee 35.00
Handbook (1st Year/New) 142.50
12,939.25
Downpayment: 1,750.00
Tentative Assessment (College) Tuition Fee/Unit 450.00
Fixed Charges 4,870.00
Syllabi/Unit 13.50
Downpayment: 1,750.00
Schedule of fees for the following transactions effective August 1, 2019:
Document | New Rate |
Transcript of Records | Php 50.00 per sheet |
CHED Request (CAV) | 125.00 |
Special Order | 25.00 |
Certificate of Transfer Credentials | 250.00 |
Certification | 50.00 |
Certified True Copy of Form 137A/138 | 10.00 per copy |
Correction of Name | 100.00 |
Diploma (second issuance) | 500.00 |
Diploma (Technical School/Basic Ed.) | 200.00 |
Evaluation | 25.00 |
SPR | 15.00 |
Good Moral (Issuance OSA) | 20.00 |
Authentication | 10.00 per copy |
Form 137A | 50.00 |